– [Dominic] Welcome to this Microsoft Teams for Education webinar My name’s Dominic and I’m part of the Teams for Education product group The session today will be focused on online classes and lectures with all of your students And this’ll be a two part series, and this is part one focused on setting up your class and providing an overview of Microsoft Teams The agenda for today is across three key sections It’ll be then Microsoft Teams overview, the approach to effective online meetings, and then resources to help you get started today As I mentioned, this is a two part series, so if you already have a class team set up with your students added, you can jump straight to part two, going to aka.ms/TeamsEduClassMeeting to go straight to that next piece of content so you can create and schedule your online class meeting for a lecture or a classroom scenario And if you are not looking to set up a class and you just wanna have an ad hoc meeting, particularly with a small group of students or someone external to your organization where you invite them in using just their email address and sending them a simple join link, we have a separate session on that, which is then via the link aka.ms/TeamsEduWebinars For those new to Microsoft Teams, it is the hub for teamwork, bringing everything together into a single shared workspace where people can chat, call, work on files, collaborate within apps, and hold effective online meetings Teams delivers a unique end-to-end meeting experience that brings back that human element of face-to-face interaction while helping everyone stay focused before, during, and after the meeting itself Teams is also available globally, meaning that you can collaborate with students not just in the same city as you, but between different countries around the world And that’s what I just want to show you quickly That way you can see the international availability of Teams and Microsoft online services So let me switch from the slides really quickly Here you can find the international availability of Microsoft online services, and you can see there are only a few countries where Teams is not currently available For everywhere else, this is where we can create an online learning experience using online Teams meetings and bring together students from around the world, whether they’re in Australia, China, Germany, or, let’s say, the United States, all into a single online learning classroom and online Teams meeting And we also, of course, then have the ability to make sure this is an inclusive experience where our students are then also able to then use Teams and the office services in their own language, as well So I wanna share an example of then what does it look like the end result of what we’re gonnz be covering today, and that is this here I’m gonna open up Teams, and you can see online class lecture week one This is now a class team has been created and all students have been invited to an online Teams meeting, meaning we can all come together in real time, I can present to my students, we can have conversations, share screens, collaborate via video, and what you’ll see here is that I’ve been able to easily invite all of the students in my entrepreneurship course to this online Teams meeting so only those students will have access to this You can see quite simply, all it is is an online meeting join link And when this link is clicked, those students can come together into that online space, whether again, they’re across the same city or even from around the world For those who are looking to then just do an ad hoc one-off meeting, this is where I’d recommend you go and attend the other course that we have, which is the aka.ms/TeamsEduWebinars where we’ll be talking about creating one-off meetings as well as also doing meetings to invite people external to your organization But in this one, we’re gonna be focused very much around how do we create an online class and have students come and join together for online lessons themselves So I’m gonna head back to the slides The webinar today will be focused on what’s possible with the free capabilities of Microsoft Teams for Education, and this is included as part of the Office 365 A1 licensing for education This means right now, every single student and every single educator and staff member is entitled to be able to create online meetings where up to 250 people can attend On top of that, you can also do cloud recording at no additional cost, meaning you can make that learning material that you covered available on demand for your students to be able to review as many times as they need to be able to go through those concepts that you had shared as part of your online classes and lectures For those who require dial-in voice conferencing, or again, the ability to have much larger online meetings

with up to 10,000 attendees, this is where we have discounted add-on capabilities as part of the paid licenses for Microsoft Office 365 But we’ll be focusing for the intent of this webinar on what’s included as part of the free capabilities itself So what this means is every single educator, staff, and student is entitled to be able to host their own online meeting So whether that’s you inviting your students to be able to then attend your class or your lecture or also empowering students to be able to host virtual study groups and online meetups, everyone as part of Office 365 A1 licenses is entitled to Teams, which includes the 250 attendees for online meetings I just wanna quickly share the website where you can get more information about what’s included, and if you’re not already using Office 365, where you can get started To get started, search for Office 365 Education, and if you aren’t already using it, simply type in your school email address to get started here But what I’ll be focused on is you’ll see the capabilities that are included as part of the Office 365 A1 So this gives you then the free online versions of Office, which has everything that you need, including then Microsoft Teams And if you’re interested in then as part of the other offerings, all the information that you need is here, or consult your Microsoft Education licensing partner But heading back over to the slides The Teams app is available across platforms, making sure you have a consistent online experience for collaborating, communicating, and of course meeting together online So whether you’re on a desktop, a Windows device, a Linux or an Apple Mac device, again, we have desktop clients available If you’re on mobile devices such as iPads and Android tablets, the Teams app is available, and of course smartphones, which is so important, as we see a lot of students preferring to then engage with their smartphones as part of their courses in their learning experience Again, we have support for iPhone and Android Finally, you can also use Teams in the web browser So if you’re using Edge, Chrome, Safari, and others, you can immediately load the Teams app today To get the free app for your device, simply head to aka.ms/GetTeams to download the application itself, or if you are using a device with an app store, so your iPhone, just go straight to the App Store and search Microsoft Teams The focus of today will be very much going hands-on to help you set up your class team and online classes And so this is where we’re gonna follow the methodology around how do we have an effective online meeting, and that really has three key parts, before your lecture or your class, during, how do you deliver your teaching, and after, how do you continue conversations and also make on-demand revision of the content you covered available to your students What we’ll be looking at if we add a little bit more detail to that is before the class, setting up the class itself, scheduling your lecture or online class, preparing your device to do the online meeting Then during, how do you present content to the attendees, your students? How do you manage things like conversations, polls, and getting feedback from students? And also then making sure that you record that and make it available on-demand later for your students? And then lastly, what happens after the meeting? How do you provide access to the recording and also the powerful things that are available through Microsoft Stream where it does automatic captions, allowing students to be able to then also be able to search the transcript for key topics that you had covered during your lesson itself How do you also then do things like looking at the responses to polls and conversations that were had during that online class? And making sure then that you can continue to collaborate in context of the documents and the conversations that were happening within your learning materials itself? So where we’re gonna start is with the before How do you get set up before you have your first online class? And there’s gonna be three key parts that we’ll cover, setting up your virtual space, scheduling your lecture, and then preparing your meeting device The first step will be to create your virtual class space, and a Microsoft team can support up to 5000 members And we have different templates designed specifically for education, meaning that when you create a class team, it has unique capabilities such that students cannot leave the class team itself, it is an invite-only team, and it is also hidden from the global address list And it has then sections such as a class materials folder that by default your students cannot edit and only you can edit One thing to be considerate of is whilst you can have up to 5000 people in a team, some of the class assignment services and the OneNote class notebook currently support 200 students This will increase in the future, but something to be aware of today So if you are in a scenario where you’re doing large scale teaching, what we would suggest is create one large team

for all of the course members and then use a separate team per tutorial group or breakout group to be able to then manage the assignments and class notebook So you still have that one large learning community, for example, to bring everyone together, and then you have then the smaller groups to be able to use and take advantage of the assignment service and the OneNote class notebook, if you so choose to Now, when it comes to adding students to your class, I’m gonna take you through how we create the class team, and there are a few different options depending on where you are and how quickly you need to get started So you have a few options to self-manage and self-create the class team So this involves the ability where you can then provide an invite link So that’s quite simply a link that you share with your students and when they click it, they are invited to join the class team itself You can provide students a join code, which is then a six-character code When they type in that code, again, they are automatically added into your class If you have an existing email distribution group, you can use that to be able to add in students to the class One thing to be aware of, though, the distribution group is a one-time add, so if you do change members of the distribution group later on, they will not automatically change membership of the team itself But one thing we would recommend longer term is that you do work with IT to set up a class team, because IT then have the capabilities to automate membership So this is where IT, there are capabilities in Microsoft Teams where you can automatically create a team, you can automatically then add students, and you can also automatically make sure that that student membership is kept in sync So we have free services like school data sync to achieve this, as well as also scripting capabilities using PowerShell and the Microsoft Graph So this is where we’d recommend working with your IT department to be able to help with that large-scale automation and setup But absolutely, there are ways for you right now today where you can then also invite your students through a few different methods that I’ll cover in just a moment So let’s get started And if you’re brand new to Microsoft Teams and Office 365, the place that I would suggest is again, go back to the Office 365 Education site and put in your email address to begin For those who already have access to Office 365, to get access to Microsoft Teams and load it up, all you need to do is go to office.com If you don’t see the Teams tile here, you need to make sure you reach out to your IT department to make sure that they enable you for Teams But this is where you can then easily access Microsoft Teams and all of the other online apps available to you as part of Office 365 for Education, like your email, Stream, Forms, and much more Clicking on Teams takes us over to the Teams web app So I’ve just already loaded it up previously And you can see here I can then use Teams in the web browser But one thing I would always recommend as a best practice on your device that you use regularly, make sure you install the Teams desktop app And you’ll see here just by clicking on that bottom left-hand side, we can download the free desktop app and then get started From our device For those that are new to using Teams, you’ll see here right now I’m on the Teams tab, and this gives me then access to the different teams that I’m a member of One of the powerful things about Microsoft Teams is this gives me a single place to bring together communication and collaboration, whether that’s between staff members, whether I’m involved in a research project or if I’m teaching, I now have a single app that can bring together all of these different scenarios into one hub for any of the communication and collaboration required for all of these different ways that I can work together with my students and my colleagues On the left hand side, you’ll see then we can also go through and do things like private chat and have private chat breakout spaces I can then also see a summary of my activity feed We have then the assignment service, the calendar, which’ll be very important and I’ll come back to later, the ability to make calls without needing to give away your personal mobile phone number, manage your files as well as also visit the App Store for the hundreds of apps that are available to bring in integrations with both educational apps, developer tools, project management tools, and much more So very, very powerful And you can see here if I click on the education tab, we also then have plagiarism checkers that can be built in Flipgrid Many, many more educational enhancements Now, if it’s your first time creating a class team, I’ll show you an example of my entrepreneurship course You can see here we always then have a space for our conversations, the files, and then also some of the class tools like the class notebook, assignments, grades, course syllabus, and more Now, it is optional whether you wanna use the assignment service here or if you have an existing LMS It is possible that you can then just choose to not use that and then of course continue to use your existing LMS service But the Teams assignments and grades are very powerful if you choose to use them What we have here is I have then a channel per week of content Then you can see when I click on the channel, each channel has its own conversation space, its own space for files and integrations

So you can see here previous posts that have been made, as well as also conversations in the context of those post messages Now, you might be saying, well, hang on a second, how did you actually create this in the first place? So let me take you through creating a brand new class team To do that, simply go back over to the teams tab, and you’ll see in the top corner here join or create a team Clicking on that takes me to the ability to create a team, and you’ll see here join a team with a code So this is where your students would come to join a team if you want to invite your students via a code, and I’ll show you how to create the code in a few moments Clicking on create team then gives me my options, class, professional learning community, staff, and other What you’ll see here are these are the different templates Of course, today we’ll be focused on the class team This is where it has things like the assignment service But if you’re working together with your colleagues, particularly if you’re managing a department remotely, this is where you can create also a staff team or a professional learning community Fundamentally, these are all still Microsoft Teams with the same capabilities for online meetings, for collaborating together But what changes are some of the capabilities like, for example, you have instead of a class notebook, you have a staff notebook in the staff team What we would recommend is the other team type unless you are a department leader or you’re teaching a class If you’re running a research project, if you’re running internal admin, if you’re working together with students outside of a class, the other team type is the best for all other situations It has the least templating, and by default, a student can only create an other team type Students cannot create staff, PLC, or class teams To get started, all we need to do is create a name I’m gonna call this B103 Business Studies, but this could be whatever class or course name that you have And you can see here we could also then give it a description and reuse an existing team as a template So great if you wanna carry over structure from previous teaching semesters When I go and click next, then the team is created If you do not see the create a team button, that means IT has disabled it for you and you will need to contact them to enable that create team button or for them to create the classes for you Now, you’ll see here I can then add teachers or students, so I’m gonna focus on adding students The teacher part would add fellow teachers as an owner of the team, just so you if you are in a co-teaching scenario, but for right now I’m gonna focus on my students So let’s say Adele, and I’m going to add in, let’s say another student, Terry Now, the beautiful thing about this is if you know your students’ names or emails, you can bring them in and quickly paste them in here You can also use a distribution list And again, remember that IT can also manually add, I should say automatically add in those for you so you don’t have to manually do this if IT automate this service I’m gonna click add As a rule of thumb, it is best to add in as many of the students as you can as early on, but I’m gonna show you now how you can also have it so your students can receive a code or a link to be able to join the class team Just like that, my team is now created And you’ll notice this looks different to the entrepreneurship course There’s no channels on the side, and right now we have the base template, which is the class notebook assignments and grades You’ll notice there’s no course syllabus, because that was one of the Word documents I had pinned at the top So we’ll be creating the channels and customizing our learning space shortly But let’s focus on now adding in a few more students So the first option is to get a link to the team Simply click on the three-dot ellipsis for more options and click get link to team You can see here I’ll click copy And what I’m gonna do is you could send that link out however you choose if you have an existing message board, a conversation forum I’m just gonna use an email really quickly and send that out to my students Again, you could have an existing list of students here I’m just going to take one student for example, add in the link and click send Just like that You’ll see here if I switch over to the students view, the student, I’m gonna log in right now as Douglas, and we can see the email from Ken, who was one of the other demo users that I was just sharing And when Douglas clicks on this, he’ll be directed to Teams I’m just gonna use the web app ’cause right now I’m already logged in as Ken in the desktop client And you’ll see here that Teams loads up, and very quickly and easily then I can request to join One of the great things about the request link is you’ll see you have the ability to then approve So this makes sure that if students are forwarding links, only the students who you actually are in your class, you approve them to actually be added to the class itself To do that, if I head over to the team here, click again on manage team, and you will see here pending requests And so this is where I can see all of the students before I accept them into the class itself And just like that, if I head back over to members,

you’ll see now that Douglas is one of the students in my class Our other option to add in students quickly and easily at scale is also then using the joiner code So if I click again on the triple dots, the ellipsis to go to manage team, you’ll see here from settings, this is where we can change settings of the team A quick tip, I would always recommend update the team theme just to give it a bit more visual style and help your students find it You can see we can filter by different from secondary, postsecondary and primary, or we can just search through, upload our own image for the course, or I’m just gonna take this one ’cause it’s a business course And just like that gave it a little bit more style But heading back over then to those settings You’ll see here the team code, and this allows me to then add my students in via a code When I click on generate, this code I could then show fullscreen if we were in person together, say, in front of a lecture theater or in a classroom, but if you’re doing this remotely, this is where we can just copy that code itself, and I’m now going to be able to distribute that to my students So just like sending out a link before, wherever you wanna put this code, do be mindful of who will have access to this, because unlike the join via a link, anyone who types in this code will be instantly added to the team So just something to be aware of What does that look like from the student’s point of view? As a student, I go up to the join or create a team, and this is where you can see join a team with a code, pasting in that code Again, however you’ve distributed that to your students I can click join, and instantly that student is brought straight into the team So something to be aware of of how you want your students to join The code is faster and more seamless and you do not get to approve it But at the same time, you might prefer to send out the link and be able to approve each student Completely your choice, but both are very effective Heading back now to my class general channel This is now where I can see as those students are added each student and their name Now that we’ve created our virtual class space, let’s go back to the steps to now get ready for our online meeting Back over in the slides, you can see here the next step is to schedule the online class or lecture and then make sure our device is prepared So going back over into Teams, one of the first things before our online meeting with students is I have some resources I want them to review before the online lesson That’s where I’m gonna go to the files tab And you will see here from files, we actually have then a class materials folder Anything you put in that folder, students cannot edit If you create other files outside of the folder, then they can collaborate and work together on those documents Now I’m gonna head over to class materials, and you’ll see here by default, it’s empty, and it lets you know again that the read-only for students and yourself can then edit those files I of course could create a brand new file here and I can also upload existing files So even if you have images, PDF documents, you can put them in here to distribute them to your students I actually have an existing file in my OneDrive So I’m gonna go and click on files on the left-hand side, click on my OneDrive, which is my personal place as part of my organization to be able to store my files securely And I’m gonna copy over the topic one entrepreneurship So I simply go and click copy And I want to distribute that to one of the teams that I’m in, which is my B103 business studies, to the general channel And I’m gonna put that into the class materials And just like that, what that will do is copy it over to the team You can see there one file has been copied If I head on back to Teams, back to my class materials, and there it is Now the slides available for my online lesson that my students can review beforehand As a best practice, you should create a channel for each week or each topic that you have as a core part of the lesson and course that you’re going to be teaching You can see here right now we only have a general channel What I’m gonna do is add in a few more channels, and this will also help to then structure where we have our online meetings You can see here I’m gonna go over to add a channel I’m gonna call this week one, entrepreneurship You can see I have the ability to give a description One thing I would recommend for anything that you want all students to see, if you click automatically show this channel, it will pin it so it’s available on the left-hand side The times when you might not want to have everyone see it is if it’s maybe a secondary channel where it’s maybe just an interest topic rather than a core topic to your course And something to be aware of You can also make private channels So this is good for students working in groups or if you wanna have a private channel with a teaching colleague in the context of your team But because we want all students to be part of the content for week one, I’m gonna leave it like this and click add You can see just like that, we now have week one, entrepreneurship

And I’ll add another channel just for another quick example We’ll call this one week two, market trends And again, just like that, I’m going to add that in So we now have another week And what you will see here is each channel has its own conversation space where you can post a message It has its own file space So you’ll see when I click on files, I can not now see the class materials because the class materials is in the general channel So this is really great if you wanna have them different sort of files in different channels and structure it The class materials is by default always in, of course, the general channel Now we’ve started to give our class a bit of structure Time to schedule the online lesson To schedule that online lesson, we’re gonna be going to part two of our series So this is where I’m gonna take you through the next steps now that you’ve successfully created your online class team To view the part two content, scheduling the online meetings for your class or your lecture, head to the link aka.ms/TeamsEduClassMeeting to see the second part of the recording For the education webinars, head to aka.ms/TeamsEduWebinars where we cover then also other topics like ad hoc meetings, as well as also some other both introductory and advanced use cases for Microsoft Teams And lastly, if you’d like to see examples from other educators of their professional practice, from using Teams in classrooms to international research projects, as part of operation teams, supporting school districts, as well as also universities, going to the Teams scenario library is a set of short less than five minute real examples created by fellow educators and staff members on how they’re using Teams today across many scenarios, and you can visit the link just there, flipgrid.com/TeamsK12 and TeamsEDU Thank you very much for your time today, and hopefully see you in part two or part of the other webinars that we have Thank you for now

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