good afternoon everyone um this is john frasenelli and the team here at sde this is our this is our now weekly uh conversation with you we appreciate you um participating in this we we hope they continue to be healthy helpful and healthy sorry it’s been a long day of webinars today um so we’ve we’ve got a lot to cover um and i will just sort of start to give you an overview and again part of my um rationale for this is to make sure that you guys are aware of the things that are going out to your school leaders just so that you’re in the know as i mentioned last week the the data on hospitalizations and the data on the number of cova cases are now being posted on thursdays on uh there’s a special link that provides that data on thursdays and we’ve asked uh schools to part to uh you know plan on holding conversations on fridays to discuss what that data might mean for you so again make sure you’re part of those conversations um there’s also a standing meeting at 8 00 a.m on tuesday mornings that virtually everyone is invited to superintendents around local health directors are on school medical advisors around school nurses around um and that link has been out so if you’d like to participate in that there’s not always a lot of actually there’s very little conversation around child nutrition which is why we’re holding these calls but it might be something you just want to listen it um additionally addendum 8 went out this week addendum 8 was guidance that we issued with regard to fire drills and and shelter and place drills and crisis response drills it also talks about uh fire doors and classroom doors it also talks about the use of tents for outdoor uh classroom space or outdoor utilization for schools take a look at that there’s also information around requirements if you’re using plexiglas partitions as room dividers or people dividers don’t necessarily believe that those that the guidance around plexiglas which i just thought of um applies to things like sneeze guards because they’re not uh they’re not you know hanging 18 inches from the ceiling or they’re not sitting on desks and things like that so um but check that out and and follow up with your local um fire chief if you have questions there’s also some contact information for the connecticut school safety officer at the department of emergency services and also the office of the state fire marshal is there his contact information is there as well so um check that out uh there’s also we’re working with dph to develop mask guidance so some additional mask guidance should be out hopefully by the end of this week um so be looking out for that um okay with regards to child nutrition we um you may have read in the paper we received a list of um let’s call them requirements uh or things that we received them from the teachers union and there were a number of requirements in there that they requested in order for schools to open and one of those had to do with child nutrition programs and that was that food service operations their words not mine food service operations uh will need to comply with the restaurant guidance that was published in the connecticut reopened document when connecticut issued the reopened document for the first phase and reopening on june 17th um so i don’t know if that’s going to become a requirement and and we talked internally about it and i talked with a few of you out there about about it and walks through the documents i don’t think there’s anything to be worried about um all of the all of the passive procedures and all of the all of the work that you guys do in terms of of food safety and and spacing and things you’ve been doing you know since march so but just take a look at that in case that becomes a reality you just might want to make sure that you’re able to say yep we’re in complete compliance with that um the easiest way to do that is you can actually just google connecticut reopens restaurant guidance and it comes up within the first couple of links and you can check it out it’s about a 14-page document um also we received word um last week we received clarification from the usda regarding a lawsuit that was brought by the center for the science and the public interest against the usda specifically against the usda final rule that came out for 2018 that added flexibilities with with milk and sodium and sodium requirements

and uh what was the third one milk and sodium and grains and what brains yes thank you um and so essentially what that means is um that the court ruled in favor of the center for the science and the public interest so the flexibilities that were provided uh in the final rule in 2018 are now vacated and that means for the coming school year um that we revert back to essentially the 2012 nil pattern requirements with regard to to milk and grains and sodium so that means that flavored milk um must be non-fat uh grains must be whole grain and and the breakfast and lunches served have to meet the target to sodium levels so um we’ll be sending out some more information on that but just be aware of that those changes i know this is late in the game for that but hopefully you are aware of the april decision um and we’re starting to think that that might become a reality so um that’s that the last thing that i would like to talk about before i turn it over to everybody else is with um the guidance with regard to remote learners we got some clarification um from usda and so essentially if if you’re going to continue to provide congregate meals in other words if you’re not opting in to the non-congregate waiver issued by the usda you’re just going to do straight up congregate meals then you then you under the guidance you have to under normal regulations which are in play for that you have to continue to serve meals or offer meals to everyone in the building right so it’s not just a again it’s not just the frame reduced um price students get meals it’s everybody who’s in the congregant building but if you do opt in and you have opted in to the non-congregate waiver for the coming school year it does mean that you then have to provide meals for remote learners as well right so all all students um have to receive meals under that under that program so um you can still provide if you’ve got like a hybrid thing going on and you can still provide congregate meals to the students who are in school and provide um you know to-go meals or non-congregate meals to the students who are remote learning um that can still happen um but you have to opt into the waiver um to be able to do that if if for some reason you’re you’re not going to serve remote learners i’d like to kind of know about that um and i’d like to know some rationale as to why you’re not going to serve remote learners um additionally with that rule and and folks you can correct me if i’m wrong but additionally with that rule if you are if you are counting the day as a as a academic day in other words it so if you’re if you’re open four days and you’re closed on fridays and you don’t have um academic activity going on on fridays then you then you can’t get reimbursed for those meals you serve meals now an academic activity can be doesn’t have to be you know contact with the school it can be um they can issue school skin issue homework not homework schools can issue academic coursework uh on that friday and if the school is counting that as an academic day in the school calendar uh then you have to provide meals to those kids that clear i’m seeing some nods from my folks that that’s that’s right okay um so let me turn it over i think i’m turning it over to shannon um to go on some other topics thank you thank you so much john so um as you might know i’m shannon yearwood i oversee the child nutrition programs in partnership with john who’s our division director so thank you so much for joining us for our town hall series i am extremely pleased to once again introduce our team who is um very mighty so that’s panola brown susan alston and terry danzano and so i see an initial question just as a kind of a housekeeping question so i’m just going to answer that one quickly we are going to as you might be aware of the professional support series web page for the department of education and so that has been sent out through our weekly communication with you through the school lunch tray we are going to have a button specifically to child nutrition programs recordings of these townhall series along with the transcripts will be posted and made available there so to answer your questions if you’ll be able to access this later that’s where you’ll be able to access it once we have those up and running and ready to go we will send that communication out to the school lunch tray of how to access those so just um to cover that quickly so as john mentioned about the 2012 meal patterns we really

this came as a little bit of a surprise to us as well um when usda really informed us that this is something they’re going to have to move forward with this year the the good news is that the most recent meal pattern apple mail pattern waiver that the usda issued nationwide allows us to be able to allow you to apply for flexibilities for your meal pattern to be able to adopt the current meal pattern instead of the 2012 meal pattern usd is very aware that every that most districts have procured their food already that the food they have procured the food they’re planning they’ve menu may not be able to meet those 2012 requirements we should have that meal pattern application ready to go and up on our website as of today if latest tomorrow so john also mentioned that we would have the opportunity to let you um opt into a non-congregate meal service and so we are working on that waiver request application document and so please do not be overly concerned it’s what we need to do is make sure that we are aware of what types of flexibilities that you are going to elect into and we need to be able to approve those those are our our obligations underneath the usda as the state regulatory agency that oversees these programs so we are doing our very best to not burden you with additional paperwork additional administrative requirements during this time so sometimes the shorter the document the easier it is for you the harder it is for us to get it to you so we will be able to make that available to you this week so for those of you who have not opted into that yet you have not had the ability to opt into it yet we will make sure you have that that should not interrupt the planning we know many of you have already started your school year and started your meal programs or are right on the verge of that we are working as quickly and furiously as we can to turn around to the usda guidance and waivers we have to analyze them to look at how they interact with connecticut laws how we administer our programs the other flexibilities and and regulations that we adopt here in connecticut so we will make that available to you as we make these available to you as absolutely soon as possible if you have any questions about your meal programs having um needing some of the ability to do these flexibilities please reach out to us and talk through that with you we can certainly guide you we will make sure that you have the appropriate documentation and paperwork in place but don’t let that be a barrier to your planning so um and again i just want to i just want to reemphasize that we we do understand that the timing on all of this is not ideal we are obligated to get guidance from usda in order to be able to work with you and tell you what flexibility is and what will be allowed and what won’t be allowed this year unfortunately some of that guidance has been a little late in coming and so we are working our best to get that out to you and to make it as as as widely adoptable as possible so that you can really make the best programs that are going to reach the most kids in your districts so i also want to re-emphasize as you see these usda waivers come out these nationwide waivers and the q a documents please please keep in mind that the usda has to issue these guidance documents the q and a’s and the nationwide waivers as a one-size-fits-all and so you’re really looking at their um strategy to make sure that they’re getting out the answers that are going to work for all states and all territories and so we have to make sure that we on our end make those work for connecticut because what is allowable in connecticut and how our educational system is set up in connecticut is very different than it is in texas or california or montana and so please don’t make any assumptions that even though there is some language in the templates for usda nationwide waivers that does not mean that there’s not the um requirement for you to apply also to the state we’re obligated to report that information to the usda so uh just looking through my notes here um so also the the application and i mentioned this last week we were on the town hall but for those of you who aren’t on it we this first application we’re going to send out is going to be for your entire district it’s going to look very much like a selection checklist we’re trying to keep it as low if if not require any narrative we are moving forward with being able to adopt a module within our child nutrition program’s online application and claiming system to allow you to at a later date be able once we have that up and running we’ll be reaching back out to you to let us know what’s happening at the site level and where you implemented those paper flexibilities

when we released this document to you to select the waivers you might have different models for different schools under your sponsorship agreement or in your district and so what you’re going to want to do is make sure that you select each option you think you may implement throughout school year 2021 so your district might be planning to go full remote or excuse me full in person with plans if there’s anything that any safety concerns to go hybrid or full remote and if you think that you might be using these these flexibilities should that happen please select all those flexibility so that you can pivot quickly you don’t have to worry about reaching out to us in order to switch into those models that you’re planning so i encourage you to select the flexibilities that you think at any point throughout the year in any of the schools that are that you are working with to make sure that you’re selecting those now um well now meaning when we get that document to you and so um we also have have had folks ask us for additional information through our our amazing child nutrition program guidance and our covenant resource page we have worked with a few of our stakeholders to be able to make sure that that information is presented to you in a really user-friendly fashion so please check it out we have reorganized it so that it is really obvious what uh information is specifically for your reopening plans and for the school year 2021 so that should be a little easier for you to navigate and and what and we’re going to continue to be responsive to that so if you have ideas and um advice to us and what you’d like to see no guarantees but certainly communicate that with us because we are very responsive to those requests john really went through the congregate versus non-congregate um uh options and so i’m going to just reiterate that we as a state agency have opted into the ability to do non-congregate which allows sponsors of these programs to also opt into the non-congregate if you if you opt into the non-congregate option that is what not only allows you to feed your remote learners but requires you to feed to offer meals to all learners whether they’re in person or remote if you do not choose to do this cut non-congregate you will need to figure out how to feed your children who are in your class in your schools using their traditional school breakfast and school lunch rules around congregate feeding that means that no remote learners would be able to pick those meals up we know that participation is something all of you are concerned about because that has real budget impacts for you so we highly encourage you to select the options that are going to help you maximize the number of children you reach with these programs and your reimbursement to help support your programs um that’s really going to be up to you but we’re certainly able to help you think through that um with that i want to make sure we have enough time to go through some of the technical things that we were wanting to go over so we we ran out of time last time to address all the questions and so what we’re going to do is if we run out of time today and just and at any of these town halls we save those questions we take them back to the team we look at them internally and then what we are able to what we need to seek usda guidance for we we do and those things that we think we can address in the subsequent town hall we will so that’s what we’re going to do for these next few minutes we’re going to go over some claiming we’re going to go over different models from your hybrid to your remote we’re going to talk a little bit more in depth around those instructional operational days and how you can really figure that out for your meal programs and then i will talk a little bit about potable water and we’re going to leave some time at the end to answer those questions that you’re submitting through that question box so please i encourage you as you’re thinking of them put them in the question box whether or not we have time to get to them like i said we will address them at some point or we will be seeking usda guidance so with that i am going to hand it off to the fabulous susan alston to take us through our first topic thank you shannon um so what one of the things that we know a lot of people have questions about and that we’re going to start with today is meal counting and claiming so we know that there’s so many systems out there and and you know you guys are have all kinds of models that you’re using and we’re aware of that and there’s no one-size-fits-all system that you can implement or that we can send out to say hey this is how you have to do it so what we want to make sure that you’re aware of and i’m sure that you guys know this that no matter what model that you’re using you want to make sure that you’re accurately tracking your meals right so program integrity during the regular school year and now is always at the forefront of what

you’re trying to do so are you claiming meals that are reimbursable so that when you go and you put them into the system at the end of the month that you can act you know confidently say that we’ve claimed these meals accurately um one of the things that you want to make sure that you’re doing as part of this is to if you can utilize your point of sale system right so most of you have that send me some use rosters but if you can that’s going to be the best way that you can accurately make sure that you’re tracking your meals this will also be a great way to determine if you have second meals right so if you haven’t thought about how you’re going to make sure um that students aren’t coming and getting meals during the day and then their parents aren’t coming to a meal distribution site for that child that would be a second meal so how are you going to make sure that when it comes time to consolidate those claims or um but you’re not counting them twice because remember second meals you cannot claim second meals and you don’t want to wind up at the end of the month realizing that you have all of these second meals that you can’t claim right so you’re not getting any reimbursement for those and one of the questions that we had last week were about um you know pre-orders for meals pre-ordering is a great idea especially for your distance learners you’re 100 um home-based learners so that you know you have an idea of who’s going to be coming to get meals um we think this is great for production just want you to remember that you cannot use pre-order forms as the basis to claim those meals okay anything can happen between the time um you’re pre-ordering and then meal distribution the child goes home a parent doesn’t come to pick up the meal so you can’t use that on the same lines of those we want to remind you that attendance cannot be used as the basis for claiming meals either for the same reasons right you start out with 50 kids um who or have ordered meals or in school but by the time lunch is served four of them have been sent home or have left for doctor’s appointments they’re not receiving the lunch so you don’t want you can’t claim those um one thing too with pre-ordering um you want to make sure though just keep in mind that there may be parents or families that come to pick up meals that may not have pre-ordered right that are also distance learning so you don’t want to deny that child or that family that meal if you know they forgot to pre-order or if they didn’t have a system for pre-ordering they don’t have a computer they didn’t have internet you know they weren’t able to call so always if you’re going to do that have some extra meals available we advise again use the point of sale when you can i don’t know some of you have been talking with your software providers about ways to maybe track meals over multiple days you know we don’t have the answers for how all of the point-of-sale systems work so we would advise you know if you do have questions maybe network with other districts that are using the same software maybe someone has already come up with a solution um so that might be a good um thing to do because again it’s not one size fits all and every district is going to be a little bit different um one other thing with with meal counting and claiming before i pass it along to finola is remember that you need to keep your documentation for to support your claim right so if you’re using paper rosters if your cp and you have some sort of clicker system that you then put on a piece of paper of how many meals were served that day you need to keep that as supporting documentation right you will need to be provide that for us if we’re having an administrative review of your program during this time if the town audits a specific month that’s going to be your backup document so any paper trail from the time the parent is picking up the meal or the students getting the meal till the time that it’s being entered into the online system you want to keep that it’s better to have too much stuff and a couple boxes or 15 boxes from this school year than to not have the documentation then you know when someone’s looking for it and just a reminder with that remember for for our programs you want to keep everything for three years right plus the current year so just make sure that you save everything um as it happens throughout the year and with that um said i’m going to pass it along to finola who’s going to kind of go through mill counting and claiming with just more specific specifics of different types of models that you might be seeing in your school okay thank you susan um so right so i’m just gonna kind of present some different scenarios keeping in mind the regulations around point of service counts uh we just really want to make sure those districts in schools that are um participating and feeding kids that are 100 remote learning or through a hybrid model really have um have a plan for distributing the meals that’s going to prevent those second meals

and really just ensuring that students are being served and you’re claiming meals for each school day so um when you’re thinking about and developing your plans for those 100 remote learners you if you’re also participating in your school in a hybrid model where you have two groups of students um coming into schools on different days you really need to consider possibly as susan said best practice would be using your pos system but we know that that is um not practical uh in all situations so you may need to develop different rosters so uh you are not distributing meals to your group that will be in school two days a week and have access to meals um and which should only be getting them three meals or three days worth of meals for the days that they’re distant learning remote learning they’re not receiving five meals through your distribution center for those remote learners so you really have to think through how certainly if they’re ordering ahead that will help identify which students need five days worth of meals because they’re 100 remote learning if that week is in fact a five-day week um meaning there’s not a holiday or a pd day in that week um and then maybe a roster for those students again those different groups that would be um allowed to have three or two we’ve heard of models that are have two groups that are hybrid and switching off uh wednesdays depending on um you know which group is there so you really need to consider how you were going to have your distribution sites your distribution um centers equipped with uh ensuring that the children are getting the number of meals that they that they are allowed for you to be able to claim then when once at the end of the month again point of um sale using your electronic point of sale system would be ideal because then you can certainly see right there um the students but a roster potentially for those different groups or having them call ahead um but then not denying if they don’t call ahead is is also important so we just wanted to present that because if you are distributing daily at multiple sites and don’t have access to the pos system it’s going to be difficult and then certainly staying on top of consolidating those claims working with your software provider for your pos system as far as when you’re inputting those um meal accounts to be able to identify reach out you know reshuffle or plan your um distribution if you have to and with that you know i will say we have had a number of sponsors call us uh email us their specific plan um just to ensure that does it seem right you know am i on the right track is there something i should consider and that’s obviously where we’re getting some of these ideas to present out to all of you today but please feel free if you have some questions and you’re a little unsure about your plan um especially around the your remote learners but not necessarily just around your remote learners certainly in person feeding the the children in school as well reach out to terry um susan alston or myself we’re happy to walk through that make sure that you’re comfortable with your plan and that you are meeting all of the regulations um so again i just wanted to talk about a little bit about the 100 remote learners and then those remote learners under the hybrid model really kind of going through your distribution making sure that you have a good plan in place that you’re preventing second meals and then um just a little bit about meal pattern compliance menu planning i think we spoke a little bit about this last week but you may need to consider those different groups um when you’re trying to plan menus to meet the daily and weekly requirements so it may not be um one menu that’s going to be able to to certainly um feed and plan the daily and weekly requirements for all those different groups so you may have a menu and again we’re not trying to make things harder we’re just presenting some options if you are having challenges with meeting the the meal pattern and so you may need to look at those different groups and creating menus for each of those groups depending on the food that you have available when they’re coming into school when they’ll be home and um again you can always reach out to us if you’re having any um struggles with that we’ve mentioned a few times the meal pattern flexibility waiver application will be coming out in the near future so that will help those

sponsors those menu planners that are having some difficulty and need um to be able to apply for that so that will be available and i think that’s it for me i’m going to pass it over to terry who’s going to speak more about operational and instructional days to you too thank you very much um before i get started on that i just want to let you know that we do have two workshops that are coming up and hopefully you receive the emails uh notifying you of those workshops and one is tomorrow at nine o’clock and it’s the application certification training and then we also have the verification training that’s going to be taking place on september 3rd uh the flyers for those two trainings are attached they are using the go to uh webinar um site so you want to make sure that you have access and obviously you do because you are on this webinar so you’re in and you’re hearing about it which is great um john mentioned earlier about instructional time operational days academic days and i just want to clarify a couple of things i’ve received emails and some phone calls about operating days and how operating days are impacted because of cobit and all of the changes and so operating days are defined by usda and it’s the days that meals are provided to the students and so that’s considered to be an operating day and in order to provide meals to the students there has to be learning going on and so you just want to keep that in mind so for example on a professional development day if the students aren’t expected to learn whether it’s remotely or in school then you cannot serve meals and claim them under the national school lunch program or breakfast program so the best thing to do is to work with your principals and your administration because they can get a little bit cloudy and you want to work with them to see what is a academic day and um and it’s important to reach out um to one of us if you do need clarification because sometimes you just look at it so closely it gets it gets a little bit confusing there’s no doubt about it so we want to encourage you to work with your administration on that and know that if the kids aren’t learning then you should not be serving and claiming meals for those days okay and um i am going to pass it on to shannon thank you so much uh so one of the one of the kind of big items that we keep getting requests about is the potable water requirement and so we covered this a little bit last week and then on the heels of our town hall did receive additional usda guidance um usda takes the potable water retirement extremely seriously so they the biggest flexibility they’ve created is that you do not have to provide potable water for your remote learners who are receiving those meals from you for those children who are going to be eating on site in your schools you will need to still be able to provide political water we did submit the department of education did submit a waiver request to save that requirement and allow some more flexibility in how that is provided we know bottles of water are allowable they can be extremely cost prohibitive and so we are going to need to revise our based on the new guidance that usda has issued so as a reminder and finola is i’ve i’ve asked her to correct me if i’m wrong with this but you the public water requirement really kicks into place for your school lunch program so if you’re providing meals you need to be able to to provide free accessible potable water potable is drinkable so it’s it’s water that you can consume um i know all of you know that but i’ve had to have i had uh arguments in my household whether that’s an actual word or not and it is it’s in regulation so that this is just that might be a personal thing but we um we are going to continue trying to create that flexibility but as it stands we are not able to do that for you as soon as we hear um what we’ll allow or not be able to allow if usda does authorize some of those flexibilities around potable water we will certainly know i was on a meeting this morning as well that talked that a person had asked me about administrative reviews this year please know that’s something that we are trying to figure out ourselves and with guidance and we are seeking additional guidance from usd and what that will look like i’m hopeful we’ll have enough information to be able to cover that in another town hall but i know a lot of you have that on your radar so i just want to address that as well

and that information on that we are working on it um this is this is definitely not a time that anybody expected when these regulations were written in 1950 and then added on to synth they were not meant to be flexible in in response to a global pandemic which is part of the reason that some of this information is a little bit difficult to get to in a timely way there are procedures that are in place that we have to follow that usda has to follow in order for us to be able to create any flexibilities a lot of it has to go not just to usda so typically the waiver requests that we submit for non-covered program operations don’t have to go much further than usda but since a lot of these waiver flexibilities that have been created since the springtime do have a monetary cost to them those once the waiver requests and the ideas go to usda they also need to go to several other federal departments for for authorization and as i’m sure you can imagine those other departments are also pretty overwhelmed with everything that’s happening and um and with kovid being coveted still really much really dictating a lot of this so please know we will continue to try and create as much flexibility as we can i just wanted to also one one more time go back to the meal pattern application and what that looks like so that we are going to make that available on our website and so the difference between what we were able to authorize and this one and this is part of the reason it took a while uh for you to get this out is when that court decision was issued in april the usda was in the midst of all of this and so prior to this time period the authorized meal pattern waivers for a month at a time we’ve only had those issued to us from usda to month at a time and then this one came out and was available to us throughout the school year and so the reason for that is they made this nationwide waiver slightly different than what those month-to-month ones were and part of that was in response to this uh court decision that changed our ability to allow you the flexibilities that you’ve been operating that you likely ordered your food and menu for this upcoming school year under so the difference is that the authorizations we were allowed to make prior to this or had to be specifically due to a supply chain disruption that was due to covet 19 and so we now are going to be able to authorize for longer periods of time the um your ability to waive some of those meal pattern requirements including being able to waive the requirements from 2012 and and up and operate in the current meal pattern so just know that that’s one of the that’s pretty much the biggest difference but you are still going to have to tell us it’s going to have to be targeted and it’s going to have you’re going to have to let us know how it is going to be necessary to support safe access to these meals so that’s going to be very important and we we will certainly um we’re in the process of also updating our considerations document to be reflective of this shift and how we’re able to interpret and authorize these flexibilities um okay oh so the other handout i wanted to point out we have uh posted the reimbursement rates for the 2020 2020 2021 though for some reason was hard for me to say uh school year and so that it’s also on our website also in the school lunch trade but if you need a quick reference please i download we can go to our questions we have some coming in so all right give me one minute all right so so we do have a couple questions around there’s there as we know there’s a lot of um different school reopening plans in place so you might have a district where certain grades are coming back in and certain grades aren’t there they’re ones that you have fed before you might not um be thinking you could could feed those kids again but one of the specific questions is are if you opt into the non-congregate excuse me if we’re not feeding pre-k students and if you’re um can we feed those pre-k students in a non-congregate way it and so i know the answer but i think one of our team members

may want to jump in so if you have if you opt into the non-congregate the meal service time and we highly encourage you to also opt into the parent guardian pickup that would allow you to feed both the kids who are in your school and also the kids that are enrolled in your district that you would normally feed um to be able to pick those meals up or even if you want to deliver them or provide those meals to them in a different way for them to be able to get to them you can certainly do that but you’re going to need to to opt into all of those three wave all of those three waivers another question is if you opt into non-congregate during one time of the year and are you allowed to opt out of it at a later time so very specifically those uh the waivers that we are able to give you um the ability to elect into are the meal service time waiver the non-congregate the parent pickup the offer versus serve for high schools to not have not to require the offer versus serve and then the meal pattern those are the only five things we’re able to authorize you to do at this time and those are all different so if you want your remote learners to be able to get meals at any time even for multiple days and you want their parents or guardians to be able to pick that up those are you’re going to need to opt into the meal service time waiver the non-congregate and the parent pickup there as far as we know there is no opt back out of these you can choose into you can opt into them and then choose whether or not how you’re going to implement those but if you do opt into them and you opt into non-congregate you will be responsible for making sure that you offer meals to all of your learners regardless of whether they are in school or not so please keep that in mind so there’s there’s not really an opt out but there’s when you opt in then you are obligated underneath those requirements that come along with that waiver to follow those but if you have all of your kids in school and you’re able to feed them in a congregate way and you’ve still selected that non-congregate waiver there’s nothing preventing you from feeding them also in school so we have another question about potable water if we are opening next week we must supply potable drinking water in every location where students are eating breakfast and lunch and i’m going to hand this off to one of our consultants since i know that they know the potable drinking requirement total water water access requirements far better than i do so if any of you want to jump in okay um so as shannon said the regulations as they stand is that the potable water is is required so if you are opening next week for lunch and serving um in the cafeteria or in the classroom in school you are required to comply with that regulation i would encourage you to contact your local health department and look at the regulations or the guidelines around potable water that they’re providing we have heard that certain you know water fountains are being turned off and different things like that if you need additional information how you’re going to meet this regulation reach out to your county consultant but for breakfast breakfast in the classroom it is not required so again so for lunch it’s any location um with on the school premises you’re not required for the potable water for any of your virtual learners so lunch in school in the cafeteria or the classroom for breakfast um it is not required for anything outside of the cafeteria if breakfast is being offered in the cafeteria the requirement does state that you must comply with the potable water uh requirement okay so i think i covered that and then add that preschool question um that individual can reach out directly to the consultant because i interpreted that a little differently and i’m not sure that we uh if we have answered that fully so they can reach out directly um to your consultant to provide support that sounds there so that um so my i just want to reiterate to my answer around that is that my understanding of the question is if you’re if different um if you have a mix basically a hybrid model can you still feed the kids who are remote so this this may be a very specific circumstance so definitely reach out to your school nutrition consultant and

don’t take that as a uniform uh answer and specific to pre-k students so we it looks like there is not too many questions left so are left so if you do have some questions we’ll give you a few more minutes to be able to add those in um i wanted to just talk about um a couple of things uh while we’re if there are more questions we’ll just take up a few more minutes so i wanted to um talk about the issue of food allergies in schools um just know that there’s a there are a lot of questions we’re getting a lot of questions and a lot of concerns around the management of food allergies in schools particularly for those of you who are planning on serving meals in the classroom um and just know that you know we sent out in the in the faq we sent out guidance to indicate that all of the all of the requirements under meal modification still apply um for for all of the meals that you’re serving um it’s especially challenging i imagine um when you’ve got food allergic kids in in and you’re trying to do meals in the classroom um but please make sure that you’re paying extra attention to that please make sure that you’re not um ostracizing those kids with um you know you know what somebody asked a question uh to me via email and asked if it was okay if they put all the food allergic kids in one room for lunch nope not not okay um so just please make sure you’re paying close attention to that i know many of you um have have peanut-free uh environments um but just be please be sure you’re being extra village vigilant around that around those things in addition i know some of you are talking about uh providing meals to go at the at the certain parts of the day for school for those kids to take those meals home you want to be able you want to make sure that you’re reiterating the bus rules around not eating uh on the bus you want to make sure that uh that you don’t have allergens um in in those packages that are going home so um again just a shout out for that i’m gonna have a conversation with some advocates on that this week and i want to be able to tell them that we had a conversation uh and and so if you’re having challenges with that um please reach out to your accounting consultant and let’s or if you have some really good solutions about what you’re doing around managing food allergies in schools we would really love to hear that and be able to get that out to everybody so thanks thanks so much john so i just um we had some further thoughts on the question around whether you can feed pre-gay kids or not so uh we i wanted to take this opportunity to reiterate that these that the program’s going into once your academic school year begins our school breakfast and school lunch we only have the authority to waive the five different areas of regulations that i already covered so that’s the meal service time the parent pickup parent guardian pickup the non-congregate the opera versus serve for high schools and also for the meal pattern under the targeted and necessary specific reasons that you’ll be telling us um we these programs do not operate how you’ve been operating or how you operated during unanticipated school closures last march which means that you are not able to feed any child under 18 under these programs the child must be eligible for receiving those school breakfast and school lunch programs in order to receive meals from you this school year that’s regardless of whether they’re in school they’re remote whether the school whether the district goes virtual um just really keep in mind that you need to be accountable for claiming and for keeping track and for for holding all of the other rules and regulations that come with breakfast and school lunch which are very different than the summer food service program um a little bit more different from seamless summer option which is part of the national school lunch program but this is not the you do not have the ability to authorize you to serve any child who is 18 and younger these are the regular school breakfasts and school lunch program roles so um some schools decide not to serve preschool and that has been past practice because maybe they’re there for an hour or two hours so when you’re completing your online application maybe you don’t check off preschool even though preschool children attend that school so i think that question that came in maybe the decision is to not serve preschool maybe they’re there for a half hour half an hour an hour whatever the reason is which has happened in the past um not just specific to this current um time so if you are not serving or not electing to

feed preschool children in school then i believe based on the regulations they would not then just have access as a remote learner so you wouldn’t if you’re going to make a decision to feed those students than the children that are in school again if if you need more detail around the preschool reach out directly to your county consultant so we can work through that there was another question that came in about potable water i’m not sure if i covered that when i spoke but if you have a shortened day and are allowing students to take lunch home um that is the intent is because of the shortened day they will be nourishing their self themselves as they’re uh continuing with their distant learning then it would cover the fact that they are um virtual learning with that lunch at home and so um i believe that you would not be required to send them home with a lunch again they’re now a distant learner a virtual learner so they’re not eating in the school in the cafeteria or in the classroom and my colleagues can correct me if they interpreted that in any other way no that’s correct because the purpose of the potable water is for when children are consuming the meal in school in the cafeteria right so when they’re taking that meal out of school right the potable water requirement um you know you can encourage them to have a glass at home and then i think there was sorry go ahead thank you so i was um so we do have another question about the meals time meal service time waiver and for those shortened operating days if this is something that is allowable to be implemented so i’ll let you take that one so yes the meal time flexibility waiver would cover not um complying with the federal regulations to serve lunch between the hours and ten and two and breakfast at the start of the school day so that will allow you to deviate and go beyond that regulation and still be in compliance so um certainly you need to consider the amount of time groups are eating and what is appropriate for that age-grade group to have laughs between breakfast and lunch and but we definitely understand and that’s why there are these flexibilities that you can implement and still be in compliance with the regulations but yes it will cover that thank you so much phil i appreciate that um so we just have a few minutes left if you have any burning questions you want to add in certainly let us know we are working on a another round of question answer documents to be able to send out so we are taking um some of these questions and we will be adding those into the document more probably in a more general way so we have been collecting questions from the field so just please know that we hope to be able to provide some additional uh questions and answers to you in writing in due time so we have another question around remote learning and being able to pick up do they need to pick up every day or can they pick up multiple meals for multiple days and how you claim that properly and then um i’m not sure if one of you wants to take that and then talk about the waiver the waivers that will need to be opted into in order to allow that so susan yep yep so you can right so if you’re going to do a multiple day distribution sort of like you may have done during the summer where you’re providing you know a few meals saucy on monday to cover them from monday tuesday wednesday that is allowed that would require the um non-congregant waiver the in the meal time waiver and possibly your parent pickups you’d want to be able to opt into those in asking about how do you claim that properly that’s going to be something that you have to work through at a district level or at a site level so we’ve heard of people who will be doing that for those meals doing their roster system right then they’re going to have to go back and enter that into their point of sale system on each specific day right because most point of sale systems don’t allow you to enter in multiple meals for a student at the same time um so that’s what we encourage you to maybe talk to your point of sale software um people to see if there is a way that they can allow this right where you would go in and you would check that this child ate took a meal and that meal is for monday tuesday wednesday um but you know it’s really gonna be on a district level how to best do that right because you can’t put um three

meals in for one day most likely in a point of sale it’s gonna say you have one meal and then two second mail so you’ll have to kind of work that through that with your software thank you susan um so we do have another question around uh if you do not elect the non-congregate meal service waiver are you still allowed to do grab and go um the answer is no so if you are not allowed to do grab and go under the school breakfast and school lunch program regular rules then you will not be allowed to do this unless you elect into the nationwide waiver um so please know again we have only the authority under these five different areas to allow you flexibilities currently um so that’s uh that’s all i can really uh elaborate on that but certainly reach out to your consultant if you have additional questions or need to troubleshoot any of that um we have another question here around uh on the four days we have in school learning they’ll be offering grab and go from 12 30 to 1 and offering both lunch and breakfast and so again that’s that that if you’re offering both meals at the same time you need that meal service waiver if those children are going to be able to take those meals off site you’ll need to be able to do the non-congregate waiver if you want the ability for parents or guardians to be able to pick up so if you have you know you could look at the ability to not only send meals home with students where they’re in person but then have a different distribute distribution or meal pick up location for your remote learners those are those are items that you’re very likely going to want to consider opting into that parent guardian pickup since not every child will be able to pick that up if they’re not leaving school with it um you also if that child’s not in attendance the day that you are distributing those meals to them um as they are on their way out the door you’re you’re likely going to want to make those available for them to pick up at a different time and again we’d encourage you to do that parent guardian pickup but in the that circumstance you would need all three waivers for the meal service time the parent guardian pickup and also um the non-congregate so any time your ch any time a child’s taking those meals off site anytime that you are serving more more than one meal at a time for that child to be able to bring home with them um or you’re you’re giving them lunch and then sending and then giving them breakfast because you have a you have a half day in school and then a half day virtual and so you want to you want to be able to provide them those meals you’re going to need to look at would this be allowable under normal school breakfast school lunch rules and if it’s not it’s very likely you’re going to need to opt into one of those waivers all right so we have just a minute left and i know i ran out we ran over last time we were not as good about keeping track of the time and you’ll see my you heard my alarm going off so we stayed on track this time so lessons learned each time we do these uh but i just wanna again as i always do thank our tremendous staff for all the work they’re doing and thank you out there for all of the work you’re doing to make sure that students and households have the stability and the ability the predictability of safe reliable nutritious food that you’re providing them every single day and we can’t thank you enough for all of the work that you’re doing to make that happen so i don’t john if you have any final words you’re you’re the boss so you can end it uh no same thing thanks to our team here is just doing a tremendous job and has been throughout this whole thing and thank you for all the work that you’re doing and again i’m just going to keep saying make sure you’re part of the conversations that are happening in your districts there are a lot of conversations with local health a lot of conversations with school nurses school medical advisors make sure you’re make sure you’re in the room where the when the decisions are being made because i think we need to make sure that folks who are making those decisions understand the ramifications that they have on the child nutrition program so just get yourself in the room all right thanks everybody appreciate it um next week as as my colleague chris otto says same bat time same bat channel slightly different time it’s gonna be at two to three next week but otherwise right channel all right thanks bye


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