Good afternoon comets and welcome to this Presidential Town Hall I’m Rafael Martín your Vice President and Chief of Staff and I will be serving as moderator for today’s event thank you all for the many questions that we receive through the [email protected] email inbox and I’ll remind you that additional questions can be posted through the chat function for this event we’ll try to get to as many as we can but as you can imagine we have a lot of ground to cover this afternoon but before we get to your questions it is my pleasure to introduce UT Dallas President Dr. Richard C. Benson for some opening remarks Dr. Benson Thank You Rafael and good afternoon everyone thank you for joining us today for a discussion of matters important to you and to UT Dallas before we move into the Town Hall format I would like to speak to a topic of great importance to me personally and to our University we hold dear our institutions values of community diversity and inclusion and as such we must challenge ourselves to do more to understand the impact of systemic racism on our students staff and faculty I know that we can meet this challenge this is why I’ve established a task force that will look deeply into issues of fairness and inclusion at UT Dallas and let us know how we can do a better job I expect this team to do a lot of listening and to seek out many viewpoints most importantly the task force will make recommendations by the start of the fall semester if not sooner that are actionable and will lead to improvements in inclusion access and equity for all this task force will be representative of the broader campus community it will be led by Dr. George Fair Vice President for Diversity and Community Engagement and co-chaired by Rafael Martín we take diversity seriously at UT Dallas so I want to commend the recent decision by the US Supreme Court to allow the deferred action for Childhood Arrivals Act to remain in effect these DACA students often called Dreamers have much to offer our community and our campus I know too a second Supreme Court decision which ruled that the 1964 Civil Rights Act protects gay lesbian and transgender employees from discrimination based on sex this is a tremendous victory for the LGBT+ community and one that I celebrate I note that UT Dallas scores five out of five stars on the campus pride index and was ranked 14th in the nation and well ahead of any other university in Texas we can take great pride in the great work coming out of the Multicultural Center the Galerstein Gender Center and other UTD programs but we cannot be satisfied with the status quo many of us at UTD believe that this is the time for meaningful discussion followed by change in how we treat one another it has become all the more essential to fulfill our mission as a public university and as a public university we strive to be open in our communications that is why we are here today to continue our conversation about issues that are relevant for the return to campus and operations in the fall semester and beyond our first Town Hall was held in April it originated with the Academic Senate and was quickly embraced by the staff counsel and student government it was so well received that we have elected to continue to gather our community in this virtual format and once again I’m very grateful to Ravi Prakash Speaker of the Academic Senate Brooke Schafer President of the Staff Council and now Ayoub Muhammad and Hope Cory President and Vice President of the Student Government thank you all for your leadership turning now to the submitted questions it is always interesting to see the range of inquiry many questions fell into similar categories and those will be addressed theme by theme here given the Town Hall format some questions might not get answered in the next hour and if that happens we will provide an answer to the person who submitted the question by email I am joined today by some members of the university leadership team and will refer some categories of questions to them you’ve already been introduced to our moderator Rafael Martín helping answer the questions will be Inga Musselman our Provost Terry Pankratz VP for Budget and Finance Calvin Jamison VP for Facilities and Economic Development Joe Pancrazio VP for Research Gene Fitch VP for Student Affairs Colleen Dutton Chief Human Resources Officer and it once again Rafael Martín Chief of Staff thank you all before we move to your questions I also want to express my gratitude for what has been accomplished over the last few months summer classes were moved online with very few problems students and employee programming moved to virtual formats and allowed us to stay connected to each other remotely return to campus guidelines have been created and posted for employees and students plans for fall classes have been announced research is resuming on campus and phases buildings and facilities are being adapted for the return to campus including measures based on the best practices for social distancing and sanitization and this is a good place to acknowledge the vital contributions of the faculty and staff at UT Dallas thank you for your preparing for the

outstanding students who are studying with us at summer and for those who will be joining or returning in the Fall and for those essential employees who never stopped working on our campus thank you you have provided a tremendous service to this University and so a bit about the current state of the university summer enrollment numbers are at record levels although for a less than satisfying reason many of our students and recent graduates are finding it impossible to find a summer job or that first job after graduation and wisely they are electing to get a further jump on their education we are seeing some improvement in our projected fall enrollment but we remain concerned about the impact that the pandemic will have on our numbers as I said before a drop in enrollment which looks increasingly likely would have a significant economic effect we have announced steps that we are taking to address these concerns and continue to look for ways to offset our financial deficit that causes the least amount of harm as I said in April we are doing our very best to support our faculty and staff and to minimize the reductions that we will have to make essentially every action we take leads us back to our mission to provide a rigorous and quality academic experience for our students we will need everyone’s help to ensure that we fulfill our mission in a safe and healthy environment and with that I’m happy to take questions thank you Dr. Benson the first set of questions that we will answer deal with the topics of racism and diversity the first question for you Dr. Benson how are staff students and faculty being encouraged to address inherent bias well thank you Raphael very important question and I would like to break this down into two components work that is already underway through the Office of Diversity and Community Engagement led by Vice President George Fair and newer initiatives there is a broad spectrum of activities within the Office of Diversity and Community Engagement these include the work of the Multicultural Center and the Galerstein Gender Center in addition throughout the year there are numerous activities that deal directly with how we engage with people who are different from ourselves how we address our own inherent biases and how we diversify our community to be sure there is more work to be done which is why we are looking into the new Living Our Values Task Force to provide us with recommendations on how we can better address inherent bias in our community the Living Our Values Task Force charges to provide actionable recommendations to the President on how to manifest our values of community diversity and inclusion how to identify and address systemic racism and how to improve access and equity for all at our institution and I want to add one more point here this has got to be an effort that unites all segments of the UTD community we cannot leave it to just the African-American community to address problems of systemic racism Whites Hispanics Asians and others must join in this battle thank you sir is it possible to include diverse celebrations such as Juneteenth Indigenous Peoples Day Kwanzaa Hanukkah Lunar Chinese New Year and or holidays centered around Ramadan Islamic holidays at the University while most definitely yes in fact we do celebrate all of these holidays and events on campus in fact we just concluded five days of celebration of Juneteenth the staff and the programs at the Multicultural Center are at the heart of many of these celebrations and they do a great job of recognizing and celebrating the diversity on campus if there are groups or celebrations that our community would like to see recognize that are not already part of the multicultural centers programming I would encourage them to contact the director Arthur Gregg and his staff thank you sir will the black student body receive a response back from President Benson regarding our call for changes on campus yes of course I received a very thoughtful letter from this group offering numerous changes and initiatives for me to review and consider and I am personally committed to help resolve the issues identified in that letter I have forwarded it to George Fair and Rafael Martín Co-chairs of the Living Our Values Task Force and I expect if they have not done so already that they will ask the representatives from the black student body to participate in this university-wide effort how’ll UTD protect freedom of speech and the exchange of ideas on campus thank you another important question in fact I anticipate it and I actually want to go back to something that I said in my Convocation speech from 2016 when I was as new as our entering students and then I gave seven points of advice and one was to embrace diversity and I would like to repeat what I said in 2016 and I’m quoting myself now you are about to make friends with many scholars who have vastly different life experiences than you learn from them and share your story too this also applies to the

diversity of ideas allow yourself to be challenged present your own arguments when you feel strongly about a matter but always do so in a respectful way it is okay to hold your ground in a dorm room debate but as a rule of thumb if you never change your mind on any topic then it’s a safe bet that you are not learning and you are not growing intellectually thank you sir the final question in this section is directed towards Provost Musselman I’ve I have only had one African-American professor in my two years of being a student at UT Dallas what are UTD’s plans to attract more African-American professors Thank you Rafael the university is working actively to hire diverse faculty and to retain them for the past three years and also going forward a Provost team currently existing of Dr. Stephen Spiro and Miss Vicki Carlisle along with the Director of Institutional Equity is meeting with every tenure and tenure track search committee one of the goals of the meeting is to educate the search committee about the development of large and diverse applicant pools and the recruitment of the very best applicants data from the survey of earned doctorates is shared to provide the committee with demographic information about recent PhD graduates in their fields in addition UT Dallas also has plans for the submission of an NSF advance grant or organizational change for gender equity in STEM academic professions the NSF advance program provides grants to enhance the systemic factors that support equity and inclusion and also to mitigate the systemic factors that create inequities in the academic profession and workplaces thank you Dr. Musselman the next section of questions deals with policing and our police force here at UT Dallas and as the administrator with oversight of our Police Department I’ll try to answer these questions the first question is there a UT Dallas police oversight board or committee to address complaints and to ensure accountability the university safety and security council a university-wide standing committee has oversight for broad safety and security issues on campus and includes the leadership of our police department however it’s not charged directly with police oversight or accountability at the request of Dr. Benson I’ve recently convened a police task force charged with providing recommendations to the President on what roles our police force should play in our community and how our police force should operate to ensure the trust and support of our community I expect the work of this task force to parallel and complement the work of the living our values task force that Dr.Benson mentioned earlier the police task force will certainly be looking at issues of oversight and accountability and will make recommendations to address any issues that they might discover the next question what is the UT Dallas Police policy regarding use of deadly force and chokeholds if those are not considered deadly force our police policies are set by the UT System Director of Police and are I will point out are available for view on the Director of Police website at UT system the Use of Force policy its policy 601 defines chokeholds as a use of deadly force and strictly prohibits the use of chokehold by our officers what training do UT Dallas police officers receive regarding de-escalation and working with individuals with mental health differences all of our officers are trained in de-escalation techniques and in dealing with individuals with mental illness in fact all of our officers are required to become certified mental health piece officers which is a 40-hour training course and we were actually the first department in the UT System to have all of our officers and detectives receive that certification does the UT Dallas administration and UTD police leadership encourage officers to intervene and report if they witness officer misconduct the short answer is yes we do encourage that but I think more importantly that intervention is required under the policies and regulations that the police department operates under both the Use of Force Policy and the Code of Conduct Policy for the police department require officers to intervene if they see an abuse of power or any misconduct by a fellow officer I’ll also point out that

our Police Department is required to file a couple of reports that are that are pertinent to this discussion one is a use of force report and the other is a racial profiling report and both of those reports are available at the Director of Police website at UT System and if you’re interested in these topics I would encourage you to download them and take a look at them and I think you will find that they show our Police Department in a very positive light finally let me I just wanna take the opportunity to highlight some presentations that are scheduled by our Chief of Police Larry Zacharias he will be presenting to the Human Resources forum on July 1st and to upcoming academic senate and staff council meetings and I know he always welcomes the input and interaction of our campus community and we’d be more than happy to answer any questions that you might have about our Police Department now turning to a new topic safely returning to campus Dr. Benson this question is for you what does UT Dallas think excuse me why does UT Dallas think it is safe to bring people together four or five times a week especially when COVID-19 cases are on a significant rise in both Dallas and Collin counties thank you I want to start out by saying we’re being very cautious to date only essential personnel that’s Facilities and Public Safety and a very limited number of researchers have been on campus we had hoped to increase this number in the near future but the COVID-19 metrics in the North Texas region in recent weeks have not looked good we will wait as long as possible to bring faculty and staff back to campus and we may not bring some people back to work on campus for the duration of the fall semester priority will be given to those staff that are needed to prepare our campus for students and/or those who are needed to serve our students directly I would add that our goal is to make the UT Dallas campus as safe or safer than whatever the alternative may be for example I would like for our residence halls to be safer than any apartment complex in town I would like for our dining facilities to be safer than any commercial restaurant the point is that the faculty staff and students of UTD will spend 24 hours in a day somewhere and I want UTD to be as safe an option as they have I also want to re-emphasize that students and instructors who do not want to be in the classroom do not have to be we are giving them the option to deliver and receive their education remotely and I believe that others will discuss more specific measures to mitigate an infection risk and protect the faculty staff and students later in this in this discussion thank you sir the next question will the university require faculty and students to wear masks during class if so will the university provide faculty and students with masks to wear I can respond to that question yes we are going to require everyone to wear a mask or cloth face covering anywhere inside facilities at UT Dallas and that includes classrooms we will we have already got an order of masks on campus that we will distribute to faculty and staff members returning to campus and in the Fall we will have when the semester starts we will have a limited supply of masks to hand out to students as well I understand that the bookstore will also have masks available for sale once the fall semester starts will we be performing temperature checks at every building I can respond to that one as well the answer is no the nature of our campus and the nature of our buildings really does not lend itself to performing temperature checks we would have to limit access to the to our buildings and essentially create backups or queues at those entry points which is exactly what we don’t want to do in this environment we want to keep density as low as possible and we are taking other measures to keep people safe while they’re on campus which is a good segue into the next question which I’ll direct to Dr. Jamison what measures will the university take to reduce infection risks and to keep the campus safe Thank you Rafael before I go on just want to acknowledge the group that never left campus the Facilities group and Public Safety Division making sure that things go okay basically we have an aggressive effort to clean the campus daily cleaning the classrooms and hallway spaces and then all the open spaces we have a process in place to address that between classes we’ll be working hard to make sure we disinfect the disinfect the campus as well making sure that there’s

social distancing is adhered to intensive approach to campus you mentioned earlier the supplies for faculty and staff indeed we do have in place now there are some cloth masks so with each department that makes a decision to return to campus there’s a process in place by which you can have you can pick up bottles of hand sanitizer and reusable cloth masks for each faculty staff member and then these are sort of starter kits to help you with disinfecting and wipes to assist you in your respective office space in addition there’s building signage and their signage says that throughout the campus itself for each of the buildings remind you to wear your masks or you cannot enter the buildings in terms of what you do overall I know be throughout the hallways as well so all of that is being addressed and then a couple other items that are important for us to understand we will no longer have the Comet Cab service because of the social distancing issues it will probably good for a wellness program more people walking on campus overall but in addition to that we will assist students who need to have accessible cabs will still be available in terms what we do the other thing that we’re doing to make sure that we address the safety issues is the Dining Services food services so all about retail services we have on campus will be established such that you can use TOBOR our robots will be in full service we have so you can order online we do a lot of boxed meals in terms of what we’re doing and limit the amount of contact that you have but making sure that you do have access to food services on our campus itself and and that would be a large part of what we’re doing thank you Dr. Jamison next question how do you plan to enforce the public safety guidelines Public Health guidelines will someone be tasked with enforcement such as breaking up gatherings or groups no there’s not going to be a specific group or individuals that will be tasked for enforcing these guidelines I think it’s important to emphasize that going into the fall semester we are going to have to pull together and really develop some new habits as a campus and as a community when you come back to campus you will see a lot of signage as Dr. Jamison mentioned that will be branded Comets United that is our outreach effort to our campus to our faculty staff and students to remind us that we all need to take action to protect each other while COVID-19 is still a threat so it really will be everybody’s responsibility to make sure that people are following guidelines we want people to politely ask if so you see somebody that doesn’t have a mask on in an indoor space ask them if they have a mask we will try it we will get them one if if we encounter individuals who refuse to follow the guidelines they will be referred either if they’re faculty or staff to their supervisor or to the Dean of Students first for counseling and and some education about why these matters are important why these guidelines are important and if they persist then into disciplinary proceedings we’re we’re going to take this very seriously but it’s important to recognize that it’s everybody’s responsibility to protect each other in the in these times the next question have we have there been any confirmed cases on campus if students faculty or staff have come into contact with COVID-19 or have tested positive while away from UT Dallas will they be allowed on campus I’ll answer the first part of this question and I think I’ll turn it over to Colleen Dutton our Chief Human Resources Officer to talk a little bit about kind of screening and other measures we’re going to put in place for the Fall so the answer is yes we have had five cases on campus interestingly enough just over the past week and a half or so three of the cases were students living in the University Village Apartments they were all roommates so all of those cases are related we had one student living off campus but who was participating in clinical activities at the Callier Center in Dallas and we had one member of one of our custodial contractor crews who tested positive but those are the only reported cases on campus Colleen do you want to discuss some of our screening and other measures we’re going to take when we return in the Fall yes thank you Rafael good afternoon everyone

employees returning to the workplace will be asked to conduct symptom monitoring and complete a screening questionnaire daily before reporting to work they must be free of any symptoms potentially related to COVID-19 before they can return to campus we also have a designated COVID-19 Health Screening and Training Coordinator Carlinda Pogue will serve as this primary contact for employees and students to self report or to discuss a confirmed case or ask questions or seek guidance the email has been an email has been set up that is [email protected] that has been established to triage inquiries that we can either respond to or refer to the appropriate campus campus contacts anyone with a suspected or presumed positive case will be asked to self isolate students that are in on-campus housing who are confirmed to have COVID-19 will be quarantined in single occupancy apartments that have been reserved for this purpose any student cases will be managed between the coordinator and with the Office of Student Affairs information about confirmed cases on campus can be found on the COVID-19 website under updates we’ll be sharing what information we can legally provide on that website Thank you Colleen the next question why wasn’t the entire student body notified about the reported cases of COVID-19 I’m assuming this refers to the cases which I referenced earlier of the students living in University Village for the existing positive cases including the student who was at Callier Center we didn’t feel that it was necessary to alert the entire campus because with the campus closed we knew essentially who the infected individuals had been in contact with and we were able to inform those groups and so however I will say that there there is a section on our COVID-19 website where we we list all positive cases on campus and you are welcome to refer to that that said I certainly expect as we bring students back to campus and open our campus facilities in the fall you are going to see more general campus notifications about positive cases because we will just have to assume that people were multiple places on campus and we won’t necessarily have known who they interacted with but I think as as you will hear later from Dr. Musselman everything that we are doing to prepare for the fall is to try to maintain social distancing and prevent people from coming into close contact with one another to minimize the risk but we will be informing the campus as appropriate when we have positive cases in the fall will the university provide COVID-19 testing to faculty and staff returning to work in the fall no the university will not we we just do not have the resources with the capacity to do so as Colleen mentioned we’re going to focus on health screening and and referring individuals as appropriate to their healthcare providers and/or the student health center my understanding is that the student health center will have the capacity to do some COVID-19 testing so students will have access to that to that capability the next question concerning personnel issues I’m gonna direct back to Colleen what accommodations are available for those dealing with lack of child care as they are asked to return to work employees requested to report back to campus but who may not have adequate childcare at home should discuss these options with their supervisor to see if it’s possible for them to work remotely or maybe have an alternative work schedule and as a reminder eligible employees may receive up to 80 hours of paid leave under the Families First Coronavirus Act for childcare or personal healthcare needs and you can find additional information about the act and the leave options via the UTD COVID-19 website we have so much uncertainty with COVID-19 and our return to campus still ahead and we are asking supervisors to be as flexible as possible employees may have additional caregiving responsibilities childcare responsibilities and teaching responsibilities with with their children they may have other caregiver responsibilities with other family members due to limited resources and other restrictions that are in place and so the employee relations team in HR is available to assist employees and managers with these discussions and also

in assessing options that might be available and you can contact the employee relations team at employee [email protected] Thank you Colleen moving on to a new topic research which I’m will direct to our Vice President for Research Joe Pancrazio Are PhD students allowed to access labs or offices on a regular basis in the coming months thank you yes graduate students are allowed to access research laboratories keep in mind since May 26th we’ve had in place a limited return to research at a level about 25% where individual graduate students can work with their PI’s to preserve blocks of time to pursue on on-site data collection we’ve recently expanded the available hours and lab to 8 a.m. to 10 p.m. which allows additional opportunities for faculty staff and students to engage in laboratory work on site now the expectations for anyone returning to campus include completion of the daily health survey that Colleen and Rafael mentioned and use of our reservation system for check-in and check-out and compliance with social distancing and other behaviors such as wearing face masks and maintaining good hand hygiene I would also take the opportunity to remind everyone that anything that can be done remotely such as data analysis group meetings meetings with your PI or manuscript preparation should continue to be performed remotely thank you thank you Joe a follow up question from the chat are all research labs going to be open in the fall yes all research laboratories are available for opening it’s up to the principal investigator about making making available slots within the laboratory to conduct outside research very good thank you moving on to the topic of budgets and refunds and financial support I’ll direct this question to our Vice-President for Budget and Finance Terry Pankratz what cuts are being considered if any in addition to those already announced thanks for the question Rafael as you know we’ve completed our initial round of budget reductions in anticipation of declining revenues in the fall semester and we’re in the early stages of discussing what additional reductions may be required if our efforts to maintain enrollment are not successful if further reductions are necessary our planning group is discussing a targeted approach to avoid marginalizing all program areas as you might imagine these are very difficult decisions I want to stress that no decisions have been made regarding additional budget reductions and that we will continue to monitor student registrations and our actions will correspond to the magnitude of the enrollment decline Thank you Terry another question if someone is paid from outside sources mainly grants are they eligible to receive a salary increase for FY 21 sure it’s a great question I realized that many externally funded contracts often have guidelines that may vary from existing campus procedures but all UTD employees are held to the same salary administration standards regardless of funding source so once we reinstate salary increases all UTD employees will again be eligible for salary increases thank you I believe this next question can be directed to Colleen will there be offers of early retirement packages for staff there are no plans to offer early retirement packages at this time okay Thank you Terry back to you are there plans for any other financial assistance to students beyond the Cares Act and traditional financial aid at this time nothing in addition to what we’ve currently provided but I do want to reiterate that that we’ve provided federal cares funding we’ve provided financial assistance through gifts that have been raised for that purpose we’ve also set aside University reserves to help provide student assistance during the spring and perhaps into the fall we do have a comprehensive array of financial assistance available at UT Dallas and I would encourage anyone to contact our financial aid office to learn what may be available for their for their needs Thank You Terry one final question which was a very popular question submitted I’m going to direct this to Dr. Benson will tuition for online classes be discounted the short answer is no tuition will be the same for all classes regardless of whether they are in person hybrid or online I want to emphasize that we continue to provide the best educational experience possible and one of the most critical elements of making this happen are our faculty and staff and it is

proper that they be paid for the professional work that they do thank you sir now I would like to move on to some questions about academics and classes in the fall obviously we received a great number of questions about those topics and I’m just going to direct a general question to our Provost Dr. Musselman what Dr. Musselman can you give a can you tell us about the plan for fall classes and academics Rafael thank you for the question I would like to just talk to the group here about what what our plans are for the Fall 2020 semester and specifically talking about the Fall 2020 course schedule there have been many conversations over the past two months with many groups with with faculty staff and administrators and a large number of questions with the academic continuity working group and what has come out of all of these conversations is a framework for the for the Fall 2020 course schedule and so I I have a working draft of that framework that I expect to be complete within the week and so I will share you the basics that are aligned with this framework so as a starting point a point of introduction the framework for the Fall 2020 courses is designed to accomplish four things one is to deliver UT Dallas’ educational mission a second is to provide maximum flexibility for faculty teaching and for student learning preferences a third is to follow Centers for Disease Control Control and Prevention considerations for Institutes of higher education to slow the spread of COVID-19 and the fourth is to enable that campus to transition completely to remote learning with short notice if necessary the second part of the framework addresses the fault 2020 academic calendar and the proposed academic calendar comes out of the faculty survey where 74% of the faculty who responded to the survey preferred the particular calendar and the calendar is that classes would begin on Monday August 17th as planned as scheduled the last day of classes would be Wednesday November 25th the day before Thanksgiving and that all final exams both take-home and online would be scheduled after Thanksgiving so this is the calendar that we are leaning towards at this point and I’m taken taking the steps with the calendar committee and the Registrar to hopefully finalize this calendar there are some university expectations in the classrooms and instructional laboratories and Rafael talked about some of these earlier all occupants of rooms that will be used for classrooms and laboratory instruction must wear face coverings and maintain six-foot social distancing at all times in the last several weeks the Office of Facilities has been looking at each classroom in revising the maximum occupancy of these classrooms according to six-foot social distancing guidelines so the work has been completed for the 110 classrooms those are the standard classrooms that have tables and chairs in them and they are currently underway for the 210 classrooms those are classrooms with special equipment for example for arts and performance or for instructional laboratories and facilities is also looking at a few large rooms that are not currently used as classrooms but may be uses classrooms in the fall what we have learned so are for the 110 classrooms is that the social distance capacity ranges from 14 percent to 16 percent of normal capacity and that really depends on the configuration of the furniture in the room students will occupy the classroom seats that conform to these guidelines and other seating will be removed or clearly marked to not be used another aspect of this framework has to do with faculty teaching preference so the mode of instruction for individual classes will be determined per consultations between the classroom instructor and appropriate administrators at the program and school levels considering pedagogical concerns student enrollment

space requirements and classroom configurations space availability and instructor needs and preferences instructors at every rank and status will have a range of options to choose from ranging from the traditional classroom or laboratory course to the fully online course and I will describe these options in a few minutes in addition as already announced by the university all classes must include an option for students to take the class remotely and to do so asynchronously another part of the framework addresses academic advising and notification to students as you know students are currently registering for courses according to the published Fall 2020 course schedule over the next few weeks the course schedule will be updated to list the modality of each course section in July the Registrar will notify each student by email of any changes in the modality of their scheduled courses and students will then be able to make changes once the course schedule is updated the next section of the framework has to do with student choices of classes students will choose among courses available in the following modalities and may elect to have their course load include more than one modality so we are planning for offering courses in five course modalities so I’d like to list them and give brief definitions the first is the traditional classroom or the traditional laboratory course we would also call this face-to-face in this mode the instructor and students are present in the classroom or laboratory each class meeting according to the class schedule the availability of courses in this modality will likely be limited due to classroom availability a second modality is what we would call a blended or hybrid classroom course in which online activity is mixed with face-to-face meetings in the classrooms the instructor and students meet all together face to face one or two days a week and these face-to-face meetings are then accompanied by online instruction a third modality is called flexible mode course or you may have heard the term high Flex blended learning in this modality online activity is mixed with classroom face-to-face meetings specifically UT Dallas is implementing a student group rotation model wherein faculty deliver instruction face to face during each class meeting and students attend lecture face to face one day per week so students will attend class online with synchronous that is real-time transmission of the lecture when they are not in the classroom face to face a fourth modality is what we would term remote or virtual course these are lectures delivered online in real-time according to the day and time in the class schedule in other words they’re delivered synchronously in this mode the instructor lectures from home or from the office and students complete the course at a distance I would note that these courses really are traditional classroom courses that faculty would be offering virtually in the Fall 2020 semester to similarly to the way in which they were offered at the end of the spring semester and then the fifth modality is the fully online course these are courses that are designed with the truly distant student in mind and students complete these courses at a distance so those are the five course modalities I want to talk a little bit then about asynchronous access and then synchronous access so asynchronous access just means not in real time so all courses regardless of the modality will have an asynchronous access that is not in real-time so that students who cannot or choose not to return to campus can take their courses online for all courses syllabi course assignments lecture recordings and so forth will be posted in eLearning so that they can be accessed by students outside of scheduled class time by incorporating asynchronous access into every course faculty and students will be prepared to transition off campus if required by COVID-19 and this is really important and this is the reason why we are asking that every course have this asynchronous access we have to be ready we have to be flexible we have to be

able to pivot and turn off campus really on a moment’s notice if necessary and to be able to continue to deliver our education to the students synchronous access refers to learning in real time so we will have available to us Microsoft Teams and Microsoft Stream in combination with web cameras they will be used in classroom instruction to allow students to attend class sessions synchronously and remotely lectures will be recorded for asynchronous access and in compliance with a ADA regulations including voice-to-text captioning now with regards to scheduling guidelines for lecture courses the deans and the unit heads will soon be consulting with their faculty to learn of the Faculty’s preferred teaching modality or modalities if the faculty are teaching more than one course and the deans and unit heads will then report this information to the registrar consideration will be given to the school’s priorities for courses offered in the traditional classroom course modality as well as in the fully online course modality those are the two extremes and in consultation with educational technology services to prioritize development of new fully online courses when updating the Fall 2020 course schedule the Registrar will take into consent into consideration student enrollment space requirements and classroom configurations space availability and instructor needs and preferences and each modality or the modality for each course and for each section will be noted in the course schedule once the revised schedule is set the Registrar will notify each student by email of any changes in the modality of their scheduled courses and this will allow the students to have the option of being able to make changes to their schedules one thing that we are looking at right now is because of the restrictions and occupancy placed by six-foot social distancing guidelines it is likely that courses with more than 120 enrolled students will need to be offered either in the remote or virtual course mode or the fully online mode and this simply has to do with the reduced occupancy in these larger lecture halls which have fixed table and fixed seat furniture I expect to add to this framework in the coming days scheduling guidelines for laboratory courses this is the piece of the framework that’s currently missing the guidelines for the laboratory courses will be added once the opposite facility completes their determination of the social distancing capacities of our 210 classrooms Rafael thank you Thank You Inga for that very thorough review I think that answered most of the questions we had received about courses and academics in the fall before we move on to our next topic I want to circle back a couple of questions that have come in through the chat the first one I will direct to Dr. Benson can we know why UT Dallas wasn’t given Juneteenth off there are many companies and universities both within Texas and outside Texas that were given this day off thanks Rafael actually Colleen can back me up on this one but in fact we do have Juneteenth off but it’s one of several holidays throughout the year which we cluster at the end of the calendar year so that winter break you know around Christmas New Year’s Day when we cluster a bunch of days off we have actually drawn them from other days throughout the year so for some number of years in the State of Texas we have had you know a holiday well not on Juneteenth but in celebration of Juneteenth and Colleen can you add or correct anything that I just said no that is correct and and people can look at the holiday list that’s posted online and see which holidays that we use to apply towards winter break so that we can have a longer winter break and we do that with a variety of the holidays LBJ Birthday Confederate Heroes Day Juneteenth drawing a blank San Jacinto Day so there’s several that we apply to winter break thank you very good thank you both Dr. Jamison a follow-up question for you you mentioned the TOBOR food delivery robots will the robots be sanitized and on what schedule they’ll be thoroughly sanitized

after each delivery auxilary services working with the vendors working on the best process to address that so athletes each delivery they come back to be sent to us very good thank you sir and one more for Colleen the question is did Colleen say that all employees must monitor their health daily yes I did say that and so those who are coming to campus if you’re not coming into campus then you will not be required to complete the daily health assessment but if you are reporting to campus you will be required to do so the Office of Research is piloting this program right now so it’s very limited access now we do have a small group in JSOM that are also completing the daily health assessments but it’ll be rolled out campus-wide as people return to campus very good Thank You Colleen so I’d like to move on to the next group of questions that have to do with on-campus housing and student life in the fall and I’ll directly primarily to Dr. Fitch the first question if I decide to take the option of staying home in the fall would I have on what I have on campus housing for the spring can I pay for Spring 2020 one semester only okay the answer that question is you would be unable to pay for your spring semester in advance however you can contact the housing office to transfer your housing application to the spring but unfortunately we cannot guarantee that we would have spring housing available for you very good a related question I’m an out-of-state student and I have already signed up for Canyon Creek housing however I will probably be choosing the online option if I don’t need housing anymore for the Fall what do I do right good question and similar to the the previous answer we would need you to contact University Housing office and notify them of your decision and you can do that through the housing email address that’s [email protected] very good due to uncertainty uncertainty related to COVID-19 will the cancellation dates for housing be extended so that students who need to cancel fall housing won’t be penalized okay the cancellation dates will remain the same but we also understand that this is a very unique situation so if a student cancels their housing we will work with them on an individual basis so again we will have you contact housing and we’ll work with you on that very good the next question may be directed to to Calvin for students who will not be on campus and who have a meal plan will that meal plan be refunded is similar some ways set up now the answer is yes short answer but for most students who live on campus who live in a residence hall they have to have a meal plan so it’s nothing changes in that regard okay thank you sir next question for Dr. Fitch our airport pick-up volunteers want to know what the protocol is for quarantine international students or other students flying into Dallas to attend the University do they need to quarantine does it need to be done by the airport or other location is this or is it not a requirement okay another good question so if a student arrives from a country that’s identified as high-risk they’ll be expected to quarantine and we are making arrangements to identify off campus facilities for students who may need to isolate so that would be I guess the easiest answer to this very difficult question very good Thank You Gene a question on student life will the school allow on campus organizations to meet and have meetings as they used to or will there be rules regarding those types of events It is our intension to hold events on campus this fall but we will follow guidance from local state and federal agencies to ensure compliance with social distancing protocols additionally we are exploring ways to expand our virtual programming and services we’re also looking for guidance from those agencies on allowing spectators to attend our athletic events so we were going into the fall with every intention to hold events but again under strict social distancing protocols very good a question for Dr. Jamison about bus service how will the bus schedules be affected by extra cleaning precautions how much of a delay can riders expect that’s a very good question and president will working with DART regarding the fall schedule and it

appears at present that based on the cleaning schedule is probably delayed about 10 minutes at present that turnaround is about every 30 minutes so it may be a little longer and in order to allow us to sanitize the buses in addition if you want to ride the bus you must have a mask or you’ll be asked to at the present we’re trying to make it so that if you don’t have a mask first couple of days with may have some available for you but after that you need to have masks get on the bus very good Thank you Calvin before we move on to the the final sections of questions that we received through email just one more follow up a question from the chat and I will direct this one to Dr. musselman if a student starts out in person would they have an option I’m assuming in class in person would they have an option to transition to online if they are a family member becomes sick and they wanted to continue their education Hello Rafael I think as I mentioned earlier every class every class section will have an asynchronous component so if a student needs to pull back from class and continue to take the class online in that asynchronous fashion they can do that very good thank you for the clarification moving on to our final couple of sections of questions as we’re getting close to two hour hour I will direct these back to Dr. Benson the first relates to commencement ceremonies are there plans are there any plans for Fall 2020 Commencement ceremonies will they still happen will they be postponed well thanks Rafael we are still determining how we can honor our graduating students and practice appropriate social distancing and as always we will consult with local state and federal agencies in the best way to celebrate while also focusing on the well-being of our community and guests and I would say you know there will come a day when we have that vaccine and better treatment for the coronavirus and I eagerly await that day which will then allow us to get back to the normal sorts of celebrations and protocols we have on campus a related question about from doctoral student will doctoral candidates and I’m assuming other graduates who have missed hooding ceremonies or graduation ceremonies be able to participate in those ceremonies in the future absolutely that is such a special ceremony I wouldn’t deny it to anybody so we don’t know when we can get back to doing that but whenever we do I would welcome every one of our new PhDs and their advisors you know to participate in the ceremony it’s one of the one of the most interesting and enjoyable things that we do on campus very good a final couple of questions about the spring semester will spring classes officially be all in-person and have we decided about housing and dining options for the full academic year if we aren’t sure about classes in the spring well this will this will resemble the question I just gave about commencement much depends on our ability to fight off the COVID-19 disease so if we’re in the same situation as we are now then I think the Spring 2021 semester will look an awful lot like the Fall 2020 as I say there will come a day when we have a vaccine and we can start to return to well it transitioned into what we would call the new normal which will allow far greater social gathering very good well that concludes all the questions that we have I know we have some more questions in the chat but we have we have consumed the hour that we have scheduled for this event as Dr. Benson mentioned in his opening remarks we will try to get to all of those questions offline but at this time I would like to turn it back to Dr. Benson for some closing words well thank you Rafael thanks to everybody who participated thanks again to Academics Senate Staff Counsel and Student Government for being the sponsors of this town-hall I really appreciate the opportunity to engage with the UTD community I want to thank everybody who supplied a question it was a great array it helps focus our thinking and to know what we need to be addressing at UTD as you can all appreciate there is still a great deal of uncertainty you know in the nation in the world right now and we’re trying to find the best path forward that we can and one that allows us to to act on the the core mission of this university which is to educate some

very fine students so we want to do that we want to be back in session we want to get back to our lives on campus but again we’re going to take every precaution that is necessary and we’re going to be flexible I hope that we see some fine developments and in the future that allow us to act with greater confidence that we’re going to be healthy and safe and if things trend in the wrong direction then we will react to that as well but you know we’re doing the very best we can to to keep UTD running that this wonderful University of ours and I I want to echo something that I said at the very beginning which is thank you to everybody faculty staff and students you know since about March maybe even before that we’ve all been reacting to something quite extraordinary in our lives and in my opinion no one has done it better than UT Dallas so as we continue to fight our way forward again I want to thank you all for everything that you’re doing to make UT Dallas successful and we will we we look forward to getting back together in some fashion this fall at our beautiful campus so thanks everybody

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